Privacy Policy

1. Scope of this policy

This policy applies to information collected through urologicultrasound.com and the services made available through the website, including the Learning Center, Urologic Ultrasound Course, Ultrasound Protocol Library, membership registration, knowledge checks, contact forms, and embedded educational media.

This policy does not control the independent privacy practices of third-party websites or services that you visit directly. Their own privacy policies apply to their collection and use of information.

2. Information we collect

Information you provide

Depending on how you use the website, we may collect:

• Your name, email address, username, and account information.
• Professional information, such as your title, specialty, professional role, organization or practice affiliation, and other information used to evaluate Learning Center eligibility.
• Information you submit through registration, contact, feedback, or support forms.
• Course activity, assessment answers, scores, self-review responses, and completion information when those features are configured to record such information.
• Communications you send to us, including questions and requests for assistance.

Information collected automatically

When you access the website, our website systems and service providers may automatically receive technical and usage information, including:

• Internet Protocol address and approximate geographic region.
• Browser type, device type, operating system, and language settings.
• Referring and exit pages.
• Dates and times of visits.
• Pages, modules, links, and features viewed or used.
• Login, security, and error-log information.
• Video-player interactions and course engagement information, depending on the embedded-video and analytics settings in use.

WordPress and certain plugins may also place functional cookies or maintain technical records needed to operate accounts, preserve preferences, prevent abuse, and secure the website.

3. How we use information

We may use the information described above to:

• Create, maintain, and administer Learning Center accounts.
• Authenticate users and provide access to restricted material.
• Determine eligibility for educational resources and, where applicable, review or verify professional credentials.
• Deliver courses, protocols, assessments, and related content.
• Record course progress or assessment results when enabled.
• Respond to questions, requests, and technical-support inquiries.
• Communicate important account or service information.
• Operate, maintain, troubleshoot, and improve the website.
• Measure general website and educational-content usage.
• Protect accounts, content, patients, users, and website security.
• Detect misuse, unauthorized access, or policy violations.
• Comply with applicable laws and valid legal obligations.
• Establish, exercise, or defend legal rights.

Where applicable law requires a legal basis for processing, our bases may include providing requested services, fulfilling our agreement with you, pursuing legitimate interests in operating and securing the website, complying with legal obligations, and obtaining consent when required.

4. Membership accounts and credential information

Access to some educational materials requires a Learning Center account and an eligible membership level. Registration information may be used to establish your account, determine eligibility, and, where applicable, review or verify your professional credentials.

We may contact you if additional information is reasonably needed to review a registration. Providing requested information does not guarantee approval or continued access.

Account information is maintained through our WordPress website and membership-management tools. You are responsible for maintaining the confidentiality of your login information and for notifying us of suspected unauthorized account use.

Membership use is also governed by the Learning Center Terms of Use .

5. Course and assessment activity

The Learning Center may record whether you access particular pages, modules, protocols, videos, knowledge checks, or other educational resources. If assessments are configured to save results, we may retain submitted answers, scores, completion status, and related timestamps.

We may use this information to deliver educational content, measure engagement, assess course effectiveness, support users, document completion, improve future materials, and maintain the integrity of the Learning Center.

Course activity or assessment results are educational records for this website; they are not medical records, professional certification, licensure determinations, or guarantees of clinical competence.

6. Cookies, analytics, and similar technologies

Cookies are small files stored on a browser or device. The website and its service providers may use cookies, pixels, tags, local storage, and similar technologies for the following purposes:

If Google Analytics or another analytics service is enabled, it may collect device, browser, approximate-location, navigation, and interaction information. Depending on the configuration, this may include page views, downloads, form activity, and video interactions.

You can control many cookies through your browser settings. Blocking essential cookies may prevent account login or other website features from functioning properly. Where required, we will use an available consent mechanism before activating nonessential technologies.

For additional information about Google’s practices, see the Google Privacy Policy.

7. Embedded videos and third-party educational content

The website may embed educational videos using services such as Vimeo and Synthesia. When you open a page containing an embedded player, the provider may receive technical information such as your IP address, device and browser information, referring page, and video-player interactions.

An embedded provider may use cookies or similar technologies to operate its player, retain preferences, prevent abuse, and produce usage statistics. The information collected depends on the provider, your browser, your existing relationship with that provider, and the player settings we use.

You can review the providers’ policies here:

• Vimeo Privacy Policy
• Synthesia Privacy Policy

Clinical videos may contain sensitive medical subject matter or anatomical content. Access and use of that material are governed by the Learning Center Terms of Use. Users may not attempt to identify a patient or record, capture, download, reproduce, or redistribute protected educational material except when expressly authorized.

8. How information may be disclosed

We may disclose information only as reasonably necessary for the purposes described in this policy, including to:

• Website-hosting, database, backup, security, email, and technical service providers.
• WordPress plugins and services used to operate membership accounts, forms, analytics, or educational features.
• Video-hosting and embedded-content providers, including Vimeo and Synthesia.
• Professional advisers, such as legal, accounting, insurance, or information-security advisers.
• Government authorities, courts, or other parties when disclosure is required by law or a valid legal process.
• Appropriate parties when reasonably necessary to investigate fraud, misuse, security threats, intellectual-property violations, or threats to the rights or safety of any person.
• A successor or potential successor in connection with a merger, reorganization, financing, transfer of assets, or similar transaction, subject to applicable confidentiality and legal requirements.

We do not knowingly sell personal information for monetary consideration. We do not use Learning Center registration or credential information for third-party targeted advertising.

9. Data retention

We retain information for as long as reasonably necessary to provide the website and Learning Center, maintain account and educational records, respond to requests, protect security, enforce our terms, satisfy legal or operational requirements, and resolve disputes.

Retention periods may differ depending on the type of information and why it was collected. Information may remain temporarily in routine backups after it is removed from active systems.

10. Information security

We use reasonable administrative, technical, and organizational measures intended to protect information from unauthorized access, loss, misuse, alteration, or disclosure. These measures may include access controls, account authentication, software updates, monitoring, and backups.

No website, transmission, or storage system can be guaranteed to be completely secure. You should use a unique password, protect your login information, and contact us promptly if you believe your account has been accessed without authorization.

11. Your choices and privacy rights

Depending on where you reside and subject to applicable exceptions, you may have the right to:

• Request access to personal information we maintain about you.
• Request correction of inaccurate information.
• Request deletion of certain information.
• Request a portable copy of certain information.
• Object to or request restriction of certain processing.
• Withdraw consent when processing is based on consent.
• Appeal a decision concerning a privacy request where applicable law provides that right.
• Not receive discriminatory treatment for exercising an applicable privacy right.

You may update certain account information by signing in to your account. To submit another privacy request, use our contact page. Please identify the request as a “Privacy Request.”

We may need to verify your identity and authority before acting on a request. We may retain information when permitted or required by law, including information needed for security, fraud prevention, recordkeeping, or legal claims.

12. Children’s privacy

This website and the Learning Center are intended for adults and healthcare professionals, trainees, and other eligible adult learners. They are not directed to children under 18, and we do not knowingly collect personal information from children through membership registration.

If you believe a child has provided personal information through this website, please contact us so that we can review and, where appropriate, delete it.

13. International processing

Our website and third-party service providers may process or store information in the United States or other countries. Those countries may have privacy laws that differ from the laws where you reside.

Where applicable law requires safeguards for an international transfer, we and our service providers will rely on an available lawful transfer mechanism.

14. Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes to the website, services, technology, or legal requirements. The revised policy will be posted on this page with an updated effective date.

If a change is material, we may provide additional notice when reasonably appropriate. Your continued use of the website after an updated policy becomes effective is subject to the revised policy.